Job Description

Job Description: Executive Assistant to the CEO

American Association of Christian Counselors (AACC)

Position Overview:

The American Association of Christian Counselors (AACC) is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide top-level administrative support to the CEO. This individual will act as a trusted partner, managing the CEO’s daily operations, communications, and strategic initiatives. The ideal candidate will thrive in a fast-paced, in-office environment, possess exceptional writing and communication skills, and align with the mission and values of the AACC. An MBA graduate is preferred, as the role includes strategic and business-focused responsibilities such as creating proposals and managing professional contacts.

Key Responsibilities:

Administrative Support

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize materials for meetings, presentations, and events.
• Handle confidential and time-sensitive information with the utmost discretion.
• Draft, proofread, and edit correspondence, reports, and documents with precision and professionalism.

Communication Management

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Screen and prioritize emails, calls, and other communications to ensure timely responses.
• Coordinate and facilitate communication with AACC members, partners, and organizational leaders.

Proposal and Content Creation

• Assist the CEO in developing and drafting proposals, presentations, and other business documents.
• Collaborate with various teams to create basic contracts, agreements, and professional correspondence.
• Research and compile information to support proposal development and organizational initiatives.

Operational Coordination

• Assist in planning and executing key organizational events, including webinars, live conferences, and other AACC initiatives.
• Collaborate with various departments to ensure alignment with the CEO’s directives and organizational goals.
• Track deadlines, action items, and follow-ups to ensure effective execution of projects and commitments.

Strategic Support

• Conduct research and prepare briefings to support the CEO’s decision-making process.
• Assist in the development and execution of strategic initiatives.
• Leverage business insights to streamline operations and optimize organizational efficiency.
• Create drafts of basic agreements and LOI's, as well as create and manage a contract management system.

Relationship Management

• Build and maintain positive relationships with key stakeholders, including board members, donors, partners, and AACC staff.
• Coordinate hospitality for visitors, meetings, and events.

General Support

• AACC is the parent ministry of many different ministries and entities. This candidate may be tasked to help the CEO with his envovlement in those ministries as well.

Qualifications:

• Bachelor’s degree required; MBA or other Masters degree preferred.
• Minimum of 3-5 years of experience in executive-level administrative support.
• Exceptional writing, editing, and verbal communication skills with a keen attention to detail.
• Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
• Experience drafting proposals, contracts, and other business-focused documents.
• Proficiency in Microsoft Office Suite and project management tools.
• High level of discretion and professionalism in handling sensitive information.
• Alignment with AACC’s mission and Christian values.

Work Environment:

• This position is in-office and requires the candidate to be physically present during standard business hours.
• Availability for occasional evening or weekend events as needed.

Why Join AACC?

By joining the AACC team, you’ll play a pivotal role in supporting a mission-driven organization dedicated to equipping counselors, pastors, and caregivers with resources to promote mental health and spiritual well-being in their communities.

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