Job Description

Job Description

Summary/Objective
The Office and HR Coordinator plays a critical role in the success of the organization, serving as both the backbone of our daily operations and a key ambassador of our company culture. This position requires a highly organized, detail-oriented, and experienced professional who thrives in a fast-paced environment and is dedicated to maintaining efficiency across all aspects of the workplace.

The Office and HR Coordinator will be the face of the office, interacting daily with employees, leadership, clients, and visitors. They are responsible for keeping the office running smoothly, managing schedules and supplies, coordinating logistics, and ensuring the work environment is both welcoming and productive.

Essential Functions

• Oversee day-to-day office operations, ensuring efficiency and consistency in all administrative processes.
• Greet visitors, answer phone calls, and deliver professional, friendly service to clients and team members.
• Coordinate meetings, manage calendars, and support scheduling needs across departments.
• Maintain a safe, clean, and well-functioning office by coordinating with maintenance providers and vendors.
• Arrange travel accommodations, including flights, lodging, and transportation.
• Monitor and replenish office supplies, ensuring stock levels meet organizational needs.
• Serve as the primary contact for office-related matters such as maintenance, mail, shipping, equipment, billing, and errands.
• Collaborate with HR to uphold and evolve office policies and procedures.
• Assist with benefits administration tasks, including scheduling open enrollment meetings, auditing benefit elections, and maintaining accurate records.
• Provide recruiting support by coordinating interview schedules, tracking resumes/applications, and managing candidate communication.
• Support the onboarding process by preparing welcome materials, organizing workspace setup, and scheduling orientation meetings.
• Maintain employee files and HR documentation, including training records and compliance tracking.
• Distribute HR-related internal communications and assist with company-wide announcements or events.
• Manage vendor and service provider relationships, including the landlord and building management.
• Organize and execute internal events that enhance team culture and employee engagement.
• Create, implement, and continuously improve office standards and operational procedures.
• Support the appearance, organization, and overall functionality of office common areas.
• Provide general administrative support including file maintenance, correspondence, data entry, mailing, and coordinating food delivery.
• Oversee office space management including office layout, moves, and minor building projects.

Required Education and Experience

• Previous experience as an Office Manager/entry level HR highly preferred.
• Proven administrative, operations, or assistant-level experience in a fast-paced environment.
• Strong knowledge of office systems, procedures, and administrative best practices.
• Experience using HRIS platforms (Paylocity strongly preferred); must be comfortable managing employee data, running reports, and supporting day-to-day use of the system.
• Must be tech-savvy and comfortable using modern tools and apps (e.g., DoorDash, Instacart, online travel booking platforms, Google Workspace, etc.).
• Demonstrated ability to independently manage logistics and find efficient, cost-effective solutions without requiring step-by-step direction.
• Excellent time management, multitasking, and organizational skills.
• Exceptional attention to detail and strong problem-solving abilities.
• High level of proficiency in Microsoft Office Suite.
• Strong written and verbal communication skills.

Supervisory Responsibility

This position does not have any supervisory responsibility.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary.

Position Type/Expected Hours of Work

This is a full-time position, and hours of work and days are Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional evening and weekend work may be required as job duties demand.

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