Job Description
It's fun to work in a company where people truly BELIEVE in what they're doing!
We're committed to bringing passion and customer focus to the business.
Job Description Provides direct supervision typically to professionals or skilled technical employees at the entry or intermediate level. Functions as advisor to unit and division and sets goals and objectives for team members for achievement of operational results. Analyzes and resolves problems through drawing from prior experiences. Interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of Agency resources (operational, financial, and human) in compliance with divisional and Agency goals and objectives
Recruitment & Staffing: - Manage the end-to-end recruitment process, including posting job openings, screening resumes, conducting interviews, and managing candidate selection.
- Assist in onboarding new employees, ensuring a smooth transition into the company.
- Maintain accurate records of recruitment activities and applicant tracking.
Employee Relations: - Act as a point of contact for employees regarding HR-related questions and concerns.
- Help resolve conflicts and mediate disputes in accordance with company policies.
- Provide support in performance management processes, including evaluations, feedback, and goal setting.
- Performs tasks required to administer and execute disciplinary matters, disputes and investigations.
- Conducts exit interviews and complete offboarding process.
Benefits & Compensation: - Administer employee benefits programs, such as health insurance, retirement plans, and paid time off (PTO).
- Respond to employee inquiries about benefits and help resolve issues related to compensation and benefits.
- Assist with compensation analysis and salary benchmarking to ensure competitive pay practices.
- Process monthly premium statements for all PHFA health and welfare providers (e.g., medical, dental, life insurance, etc.). Review discrepancies with carriers, payroll and the agency. Monitor changes from period to period and changes in levels of proposed coverages. Make recommendations to management and supervisor. Complete reports for management as requested.
- Administer health and welfare plans including enrollments, changes and terminations. Process required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions. Serve as contact for COBRA coverage to administer enrollment, report reconciliation and payment of plan.
Compliance & Reporting: - Ensure compliance with federal, state, and local employment laws and regulations (e.g., FMLA, ADA, EEOC, and OSHA).
- Prepare and maintain employee records in compliance with legal requirements and company policies.
- Assist with audits and provide necessary documentation for compliance and reporting purposes.
Training & Development: - Support the development and implementation of training programs to enhance employee skills and foster professional growth.
- Lead professional development training initiatives.
Performance Management: - Oversee the management of employee performance review cycles, ensuring timely evaluations and feedback.
- Help identify areas for improvement in employee performance and recommend actions for development.
- Aid in the development of performance improvement plans and corrective actions notices and mediate as needed; attend and participate in employee disciplinary meetings, terminations, and investigations.
HR Administration: - Maintain employee files, records, and HR databases with high attention to confidentiality.
- Ensure job descriptions are up to date and compliant with all local, state and federal regulations
- Assist in the preparation of HR reports, metrics, and presentations for leadership.
- Support HR projects and initiatives as needed.
- Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, diversity, and employment law.
Supervisory Responsibilities: - Oversees the scheduling, assignments, and daily workflow of subordinate staff in the department.
- Conduct constructive and timely performance evaluations, coaching and encourage professional development of staff members.
EEO Statement As an employer, PHFA is committed to having a workforce that is diverse and reflects the residents that it serves. We strive to maintain a workplace where all employees and applicants for employment receive equal opportunities in all aspects of employment. There are numerous policies in place at PHFA to help us honor this commitment.
The Pennsylvania Housing Finance Agency is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, disability, family status, gender, national origin, political affiliation, race or religion.
Diversity Statement PHFA values, honors and commits to the equitable treatment and elimination of discrimination in all forms. We are committed to the diversity of all staff, and in all programs and services offered.
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